Poland’s Kielce Countryside Museum Awards PLN 423,391 CCTV and IP Audio Contract to Everest 5

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The Kielce Countryside Museum in Poland has awarded Everest 5 sp. z o.o. a contract worth PLN 423,391.80 for the first phase of a CCTV surveillance and IP audio system at its Ethnographic Park in Tokarnia. The project includes the supply and installation of 32 cameras and nine IP speakers, alongside cabling, power infrastructure, recording equipment, software and system configuration. Seven electronic tenders were received, including six from micro, small or medium-sized businesses. The contract was concluded on 27 October 2026, with an implementation period of 60 days.

Introduction

The Muzeum Wsi Kieleckiej (Kielce Countryside Museum) has awarded a contract for the first phase of a CCTV surveillance system at its Ethnographic Park in Tokarnia, Poland. The selected supplier is Everest 5 sp. z o.o., whose winning tender was valued at PLN 423,391.80.

The procurement covers the supply, installation, configuration and commissioning of a complete CCTV system together with an IP audio system. The planned installation includes 32 surveillance cameras and nine IP speakers. The project also requires associated cabling, power supply infrastructure, earthing, pole foundations, distribution points, an operator workstation, a server, a network video recorder (NVR), software and the required licences.

The contract includes system testing and measurements, staff training and warranty service. The work is planned for the Ethnographic Park at ul. Krakowska 109 in Tokarnia, within the Kielecki region of Poland.

The result notice, published in the Official Journal of the European Union as 753987-2026 on 30 October 2026, confirms that Everest 5 was selected as the winning bidder. The contract was concluded on 27 October 2026 following an open procurement procedure. The authority recorded seven electronic tenders, with six submissions identified as coming from micro, small or medium-sized tenderers.

Why This Contract Matters

The procurement is relevant to the security technology and public infrastructure markets because it combines surveillance equipment, communications infrastructure and installation services in a single project for a cultural institution.

Museums and heritage sites can include buildings, outdoor spaces, visitor areas and collections that require coordinated security arrangements. The procurement at the Ethnographic Park covers more than the purchase of cameras. It includes the infrastructure needed to install, connect, operate and maintain a complete surveillance and IP audio system.

The inclusion of 32 cameras and nine IP speakers demonstrates the project's combined focus on visual monitoring and audio communication. The server, NVR recorder, software and licences form part of the technical environment required to operate the system.

The contract is also notable for the participation figures. Seven electronic tenders were received, six of which were recorded as submissions from micro, small or medium-sized tenderers. This indicates participation from smaller businesses in this particular procurement, although the result notice does not identify all unsuccessful bidders.

Contract Timeline

The TED result notice provides the following key dates:

• 16 October 2026: Everest 5 sp. z o.o. selected as the winning supplier.
• 27 October 2026: Contract concluded between the museum and Everest 5.
• 29 October 2026: Result notice dispatched for publication.
• 30 October 2026: Notice 753987-2026 published in OJ S 211/2026.

The contract specifies an estimated implementation duration of 60 days. The result notice does not state a separate start date for the implementation period or provide a detailed delivery milestone schedule.

Contract Overview

The contract concerns the first phase of the delivery and installation of a CCTV surveillance system at the Kielce Countryside Museum's Ethnographic Park in Tokarnia.

The procurement combines supply and works. Its principal classification is CPV 35120000, covering surveillance and security systems and devices. The additional classifications cover CCTV cameras, surveillance systems, video recorders, software, telecommunications infrastructure, optical-fibre cables and electrical and telecommunications installation works.

The procurement was conducted through an open procedure under Directive 2014/24/EU and Poland's Public Procurement Law of 11 September 2019. The authority used an electronic tendering process and received seven tenders.

Everest 5 sp. z o.o. was ranked first and selected as the winner for the single lot, LOT-0001. Its tender value and the total value of contracts awarded under the notice were both recorded as PLN 423,391.80.

Key Contract Details

Project Scope

The project covers the delivery, installation, configuration and commissioning of a complete CCTV surveillance system and an IP audio system at the Ethnographic Park in Tokarnia. The scope includes equipment supply, physical installation, supporting infrastructure and commissioning services.

CCTV cameras and IP speakers

The principal equipment requirement comprises 32 CCTV cameras and nine IP speakers. These devices form the main surveillance and audio components of the planned installation.

Cabling and supporting infrastructure

The contractor is required to provide and install the necessary cabling, power supply arrangements, earthing and pole foundations. The project also includes the construction and equipment of distribution points needed to support the system infrastructure.

Monitoring and recording equipment

The scope includes an operator workstation, a server and a network video recorder (NVR). The contractor must also supply the required software and licences.

Configuration and commissioning

Following installation, the system must be configured and commissioned. The procurement includes testing and measurements to verify the completed installation.

Training and warranty service

The contractor must train the contracting authority's personnel and provide warranty service. These requirements extend the project beyond equipment delivery and installation to include operational handover and post-installation support.

The detailed quantities, locations, technical and functional requirements and execution arrangements are set out in the Description of the Subject of the Contract, identified as Annex 1 to the Polish tender specification (SWZ), and the project documentation identified as Annex 2.

About the Contracting Authority

Muzeum Wsi Kieleckiej, or the Kielce Countryside Museum, is the contracting authority for this project. The TED notice classifies the institution as a body governed by public law and identifies its activity as recreation, culture and religion.

The museum is based in Kielce, Poland, and the project site is the Ethnographic Park in Tokarnia. The procurement department responsible for the procedure is the museum's Investment and Procurement Department (Dział Inwestycji i Zamówień).

Contracting authority details:

• Official name: Muzeum Wsi Kieleckiej
• Address: ul. Jana Pawła II 6, 25-025 Kielce, Poland
• Procurement email: zp@mwk.com.pl
• Telephone: +48 41 344 92 97
• Official website: www.mwk.com.pl

About the Organisations Involved

Muzeum Wsi Kieleckiej

The museum acted as the buyer and contracting authority. It conducted the procurement, selected the winning tender and signed the contract with Everest 5. The institution is also listed as the organisation providing additional information about the procurement procedure.

Everest 5 sp. z o.o.

Everest 5 sp. z o.o. was selected as the winning supplier for LOT-0001. The company is classified in the TED notice as a small economic operator and is registered in Warsaw, Poland.

• Company name: Everest 5 sp. z o.o.
• Registration number: 5272838754
• Address: al. Jerozolimskie 200/140, 02-486 Warszawa, Poland
• Email: biuro@everest5.pl
• Telephone: +48 22 863 27 81
• Website: www.everest5.pl

The notice identifies Everest 5 as the tenderer and winner of the lot. Its tender was ranked first. The winning tender records no subcontracting.

Krajowa Izba Odwoławcza

The National Appeals Chamber (Krajowa Izba Odwoławcza) is identified as the review organisation and the organisation providing information about review procedures. Its contact details are provided in the TED notice.

Procurement Analysis

The procurement was conducted through an open procedure under Directive 2014/24/EU and Poland's Public Procurement Law of 11 September 2019. The notice specifically refers to the unrestricted tender procedure under Article 132 of the Polish Public Procurement Law.

The evaluation used two award criteria:

• Price: 60%
• Warranty period: 40%

The weighting shows that price was the more significant criterion, while the warranty period also carried substantial importance. For suppliers competing for similar security system installations, this is a relevant indication that the proposed warranty commitment can materially influence the evaluation, alongside the financial offer.

Seven electronic tenders were received. The TED result notice records six tenders from micro, small or medium-sized tenderers and one tender from another category. No tenders were recorded from operators registered in other European Economic Area countries or outside the EEA.

Everest 5's tender was ranked first. The lowest admissible tender value was PLN 423,391.80 and the highest admissible tender value was PLN 650,000.00. The difference between these figures shows a spread of PLN 226,608.20 among the admissible offers.

The notice does not provide the individual evaluation scores or a detailed breakdown of the warranty commitments submitted by bidders. Those details would need to be checked in the original procurement documentation.

Additional Procurement Facts

The result notice includes several additional details about the procurement and its contractual arrangements:

• The project is not financed with European Union funds.
• The procurement is not covered by the Government Procurement Agreement (GPA), according to the notice.
• No framework agreement was used.
• No Dynamic Purchasing System was used.
• The winning tender records no subcontracting.
• The contract covers supplies and works.
• The procurement was conducted electronically.
• The review organisation is the National Appeals Chamber (Krajowa Izba Odwoławcza).

The procurement documentation also describes a reversed procedure under Article 139(1) of the Polish Public Procurement Law. Under the procedure described by the authority, tenders are first examined and evaluated, after which the authority carries out the relevant qualification checks on the bidder whose tender received the highest evaluation.

The tender submission requirements included a completed and signed offer form, the European Single Procurement Document (ESPD/JEDZ), declarations relating to sanctions provisions connected with the war in Ukraine and, where applicable, documents concerning reliance on the resources of other entities. The notice also refers to authorisation documents and powers of attorney where relevant.

Market and Industry Perspective

The project sits at the intersection of electronic security equipment, telecommunications infrastructure and electrical installation services. Its scope requires suppliers to coordinate equipment procurement with physical installation, connectivity, power infrastructure and system commissioning.

The inclusion of 32 cameras and nine IP speakers makes the project relevant to suppliers of CCTV equipment and IP-based audio systems. The additional requirements for servers, NVR recording equipment, software and licences create opportunities for businesses that can deliver integrated security technology solutions.

The cabling, earthing, power supply and distribution point requirements also bring electrical and telecommunications installation capabilities into the procurement. This type of combined scope can favour suppliers with the ability to coordinate multiple technical disciplines under one contract.

The seven tenders received, including six from SMEs, demonstrate participation by smaller businesses in this specific procurement. The result does not establish wider market participation trends, but it provides a concrete example of SME involvement in a public security installation contract in Poland.

Economic Significance

The contract has a recorded value of PLN 423,391.80 and covers the first phase of a surveillance and IP audio installation at the Ethnographic Park in Tokarnia.

The expenditure covers more than the purchase of cameras and speakers. It includes installation infrastructure, cabling, power arrangements, distribution points, recording and server equipment, software, configuration, testing, staff training and warranty service.

For the supplier market, the contract illustrates how public sector security projects can generate demand across several related product and service categories. These include surveillance hardware, network video recording, software, telecommunications infrastructure and electrical installation work.

The notice identifies the procurement as not financed with EU funds. It does not provide a separate funding breakdown or identify a specific budget programme.

Future Procurement Opportunities

The contract is identified as Phase I of the CCTV system delivery and installation at the Kielce Countryside Museum. This phase designation may be relevant to suppliers monitoring future security infrastructure requirements at the site.

However, the result notice does not confirm that a second phase has been approved, funded or scheduled. Suppliers should not assume that a further tender will necessarily follow. Any subsequent procurement would need to be confirmed through an official notice or publication by the contracting authority.

Businesses operating in the Polish security systems market can monitor procurement announcements involving museums, cultural institutions, public buildings and outdoor visitor sites. Opportunities may cover CCTV cameras, IP audio systems, recording infrastructure, network cabling, electrical installation and maintenance services.

Opportunities for Suppliers

The procurement provides useful information for companies seeking public contracts in Poland's surveillance and security technology market.

Potentially relevant supplier categories include:

• CCTV camera manufacturers and distributors.
• Suppliers of IP speakers and network audio equipment.
• Providers of network video recorders, servers and recording software.
• Companies supplying surveillance system software and licences.
• Telecommunications and optical-fibre cabling contractors.
• Electrical installation and infrastructure contractors.
• Security system integrators offering installation and commissioning.
• Businesses providing testing, staff training and warranty services.

The award criteria are particularly relevant for bidders preparing similar offers. Price accounted for 60% of the evaluation, while the warranty period accounted for 40%. Suppliers should therefore review warranty requirements carefully and ensure that their proposed commitments are clearly documented and commercially sustainable.

The tender documentation also required specific declarations and supporting documents. Businesses interested in Polish public procurement should review the SWZ and its annexes carefully, including the technical description, project documentation, eligibility requirements and electronic communication rules.

What Businesses Should Watch

Suppliers monitoring comparable opportunities should pay attention to several aspects of the procurement:

Equipment quantities and technical specifications: The project includes 32 cameras and nine IP speakers. Future tenders may specify different quantities, locations and technical characteristics. Suppliers should use the original technical documentation rather than relying only on summary notice descriptions.

Installation infrastructure: The scope includes cabling, power supply, earthing, pole foundations and distribution points. These requirements can have a significant effect on project planning and pricing.

Warranty commitments: Warranty period carried 40% of the award weighting. Suppliers should assess the cost and operational implications of the warranty period they offer.

Implementation deadline: The estimated duration is 60 days. Businesses should consider equipment availability, installation resources, testing and commissioning when preparing delivery schedules.

Electronic procurement requirements: Seven electronic tenders were received. The authority identified the e-Zamówienia platform as the procurement communication and tender publication channel.

Polish-language documentation: The procurement was conducted in Polish and the authority required correspondence in Polish. International suppliers should account for language requirements and the preparation of compliant documentation.

Polandtenders Procurement Intelligence

The award to Everest 5 provides a useful procurement intelligence reference for businesses active in Poland's CCTV, surveillance equipment and electronic security installation market.

First, the project demonstrates that public institutions may procure surveillance systems as integrated packages combining cameras, audio equipment, recording infrastructure, software and installation works. Suppliers offering only individual devices may need to work with installation contractors or technology integrators to address the full scope of comparable contracts.

Second, the award criteria show that the warranty period can be a significant competitive factor. In this procurement, it accounted for 40% of the evaluation, compared with 60% for price. Businesses preparing bids should assess the cost of warranty coverage and the effect of their proposed commitment on the overall tender score.

Third, the participation figures provide a useful indication of competition in this specific tender. Seven electronic submissions were received, six from micro, small or medium-sized tenderers. Everest 5, classified as a small economic operator in the notice, secured the award.

Finally, the 60-day implementation period highlights the importance of delivery planning. Equipment supply, infrastructure installation, system configuration, testing, training and warranty arrangements all form part of the contract scope.

Businesses can use Polandtenders tender listings to monitor new public procurement opportunities and the contract awards section to follow awarded contracts and supplier activity in Poland and other markets.

Supplier Takeaways

• Muzeum Wsi Kieleckiej awarded the first-phase CCTV installation contract to Everest 5 sp. z o.o.
• The winning tender value was PLN 423,391.80.
• The project covers 32 CCTV cameras and nine IP speakers.
• The scope also includes cabling, power infrastructure, distribution points, an operator workstation, server, NVR, software and licences.
• Configuration, commissioning, testing, measurements, staff training and warranty service are included.
• The implementation period is 60 days.
• Seven electronic tenders were received, including six from SMEs.
• Price carried 60% of the award weighting and warranty period carried 40%.
• The contract was concluded on 27 October 2026.
• The notice records no subcontracting for the winning tender.

Key Takeaways

• Buyer: Muzeum Wsi Kieleckiej, Poland.
• Project location: Ethnographic Park, Tokarnia.
• Notice number: 753987-2026.
• Winning supplier: Everest 5 sp. z o.o.
• Contract value: PLN 423,391.80.
• Project: First phase of CCTV surveillance and IP audio system installation.
• Equipment: 32 cameras and nine IP speakers.
• Procedure: Open procedure.
• Implementation duration: 60 days.
• Tenders received: Seven electronic submissions.
• SME participation: Six tenders from micro, small or medium-sized tenderers.
• Award criteria: Price 60% and warranty period 40%.
• Contract date: 27 October 2026.
• Publication date: 30 October 2026.

Conclusion

The Kielce Countryside Museum's award of the first-phase CCTV and IP audio installation contract to Everest 5 sp. z o.o. represents a PLN 423,391.80 procurement covering surveillance equipment, communications infrastructure and installation services at the Ethnographic Park in Tokarnia.

The project includes 32 cameras, nine IP speakers and the supporting infrastructure, recording equipment, software and commissioning activities needed to put the system into operation. Its 60-day implementation period and warranty requirements are important elements of the contract.

The procurement attracted seven electronic tenders, including six from SMEs. The evaluation placed 60% weight on price and 40% on the warranty period. For suppliers in Poland's security technology market, the award offers insight into the technical scope, evaluation priorities and competitive participation associated with a public cultural institution's surveillance system procurement.

Source

Official source: European Union Tenders Electronic Daily (TED)

• Notice number: 753987-2026
• Publication: OJ S 211/2026, 30 October 2026
• Notice type: Contract or concession award notice – standard regime
• Contracting authority: Muzeum Wsi Kieleckiej
• Winning supplier: Everest 5 sp. z o.o.
• Official TED notice: https://ted.europa.eu/en/notice/-/detail/753987-2026
• Procurement platform: Polish e-Zamówienia procurement record
• Contracting authority website: www.mwk.com.pl
• Winning supplier website: www.everest5.pl

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